1. AIM
TE.040 SYSTEM TEST SCRIPT
Payables Implementation
Author:
Creation Date: December 31, 2003
Last Updated: October 11, 2020
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2. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
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3. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
Document Control iii
Contents
Document Control.................................................................................................................................ii
Overview..................................................................................................................................................1
Century Date Compliance...........................................................................................................1
System Test Sequences.........................................................................................................................2
01 - System Test Specifications < Opening Payable Periods >.................................................3
02 - System Test Specifications < Defining Banks >....................................................................4
03 - System Test Specifications < Defining Distribution Sets > ...............................................5
04 - System Test Specifications < PO Invoice for Goods >.........................................................6
05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >..........7
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >..................9
7 - System Test Specifications < Employee Expense Reports >..............................................12
8 - System Test Specifications < Debiting Suppliers Liability > ............................................15
9 - System Test Specifications < Create Invoice Not Matched To PO > ...............................16
10 - System Test Specifications < Supplier / Employee Refund >........................................18
11 - System Test Specifications < Entering Payments >..........................................................19
12 - System Test Specifications < Cancel Unpaid Invoices > .................................................20
13 - System Test Specifications < Invoice Distribution Correction >....................................21
14 - System Test Specifications < Void Payment > ....................................................................22
15 - System Test Specifications < Payables Month-End Processing >.................................23
16 - System Test Specifications < Payables Close Period >.....................................................25
Defect Log..............................................................................................................................................26
Open And Closed Issues For This Deliverable...........................................................................27
Open Issues...................................................................................................................................27
Closed Issues ................................................................................................................................27
4. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
Overview 1 of 27
Overview
This System Test Script documents the steps needed to test the integration of
application extensions with the target application system with respect to the Payables
process.
System testing measures the quality of the entire application system, using system test
sequences and scripts. You must create scripts for all business processes based on the
Mapped Business Requirements (BR.030). You should be able to reuse the test scripts
you created during Test Business Solutions (BR.080); however, the focus of business
solution testing is confirming individual business processes, while business system
testing focuses on confirming the collective application system. For more information,
refer to Business Mapping Test Results (BR.080) as a basis for business system test
specifications.
This system test will include the following types of testing:
Integrated Business Processes
Security Testing
Century Date Compliance
In the past, two-character date coding was an acceptable convention due to perceived
costs associated with the additional disk and memory storage requirements of full four
character date encoding. As the year 2000 approached, it became evident that a full
four character-coding scheme was more appropriate.
In the context of the Application Implementation Method (AIM), the convention
Century Date or C/Date support rather than Year2000 or Y2K support is used. It is felt
that coding for any future Century Date is now the modern business and technical
convention.
Every applications implementation team needs to consider the impact of the Century
Date on their implementation project. As part of the implementation effort, all
customizations, legacy data conversions, and custom interfaces need to be reviewed for
Century Date compliance.
Testing activities need to make sure that all interfaces and application extensions are
coded for Century Date compliance. System test scripts should include steps for testing
Century Date compliance.
5. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
System Test Sequences 2 of 27
System Test Sequences
Sequence
#
Payables Test Description Teste
r
Test Status Pass/Fail Notes
1. Opening Payable Periods Opening Payable Periods Active
2. Defining Banks Defining Banks Active
3. Defining Distribution Sets Defining Distribution Sets Active
4. PO Invoice for Goods PO Invoice for Goods Active
5. Prepayment (Supplier / Employee
Advances)
Prepayment (Supplier / Employee
Advances)
Active
6. Prepaid Expenses, Rent & Other
Advances
Prepaid Expenses, Rent & Other
Advances
Active
7. Employee Expense Reports Employee Expense Reports Active
8. Debiting Suppliers Liability Debiting Suppliers Liability Active
9. Create Invoice Not Matched To PO Create Invoice Not Matched To PO Active
10. Supplier / Employee Refund Supplier / Employee Refund Active
11. Entering Payments Entering Payments Active
12. Cancel Unpaid Invoices Cancel Unpaid Invoices Active
13. Invoice Distribution Correction Invoice Distribution Correction Active
14. Void Payment Void Payment Active
15. Payables Month-End Processing Payables Month-End Processing Active
16. Payables Close Period Payables Close Period Active
6. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
01 - System Test Specifications < Opening Payable Periods > 3 of 27
01 - System Test Specifications < Opening Payable Periods >
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual Results Status
1.1 Period Start Open Payable
Period
AP Manager (N) Setup >
Calendar >
Accounting > AP
Accounting
Periods
- Select period to open.
- Status: Open
- Save your Work.
- The period status
change to Open
- The user can use this
period to Enter
Invoices and
Payments
7. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
02 - System Test Specifications < Defining Banks > 4 of 27
02 - System Test Specifications < Defining Banks >
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual Results Status
2.1 Defining
Banks
(Functional
Currency
Bank
Accounts)
AP
Supervisor
Setup >
Payments >
Bank
(B) Bank
Accounts
(B) Payment
Documents
- Enter the required Bank Information:
- Bank Name:
- Bank Branch:
Save your Work
- (B) Press Bank Accounts to enter the required Bank
Accounts Information:
- Bank Account Name:
- Bank Account Number:
- Account Use: (Internal)
- Bank Account Currency: (Functional Currency)
- Cash Account:
- Cash clearing Account:
Save your Work
- (B) Press Payable Doc. to enter the required information:
- Enter a unique Document Name:
- Select a Disbursement Type: (Combined)
- Select a Payment Format: (Check)
- Enter in the Last Used: (the last payment document
number you used on a payment document)
- Enter in the Last Available: (the last payment document
number available for a payment document)
Save your Work
- Bank Account Saved
- Bank Payables
Document Saved
- The bank account
and the payables
document are
available for
payments
8. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
03 - System Test Specifications < Defining Distribution Sets > 5 of 27
03 - System Test Specifications < Defining Distribution Sets >
Scenario
Step Event
Test
Step Role
Action
or Path Test Step Details Expected Results Actual Results Status
3.1 Defining
Distribution
Sets
AP Supervisor Setup > Invoice>
Distribution Set
- Name your Distribution Set: Office
Rent Expenses
- Percentage: 100
- Account:
060000001.10600060000000000
Save your Work
- Distribution Set is
Saved and can be
used
9. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
04 - System Test Specifications < PO Invoice for Goods > 6 of 27
04 - System Test Specifications < PO Invoice for Goods >
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual
Results
Statu
s
4.1 Receive the
Invoice,
Receipt doc.
and
purchase
order
Create
Standard
Invoice
(Match to
PO)
AP
Invoice
User
(N) Invoices >
Entry > Invoice
Batches
- Enter Batch Name:
- (B) Press Invoices to enter standard Matched
invoice
- Type: PO Default
- PO Number: Enter your PO Number
- Supplier Name: Supplier_Name (Defaulted)
- Supplier Site: Select Supplier site (Defaulted)
- Invoice Date:
- Invoice Number:
- Invoice Currency:
- Invoice Amount:
- Payment Terms:
- Payment Method:
- (B) Match & Select Purchase Order (to match
the invoice to your PO)
- (B) Distribution to review the created invoice
lines after matching to PO
Save the Invoice
- Standard Invoice Saved
- The invoice lines marked
with Track as an Assets
Check Box
4.2 Validate
Invoice and
create
accounting
AP
Invoice
(N) Invoices >
Entry > Invoice
Batches
- Query on the Required Batch
- (B) Invoices and Query on the Required
Standard Invoice
- Review the Standard Invoice
- (B) Actions: Validate the Standard Invoice
- (B) Actions: Create Accounting
- The Standard Invoice
should pass validation
- The Accounting Entries
created
DR. Asset Acc 1000
DR. Asset Acc 300
CR. LC Account 300
CR. Supplier Lib. Acc
1000
10. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
05 - System Test Specifications < Prepayment (Supplier / Employee Advances) > 7 of 27
05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual
Results
Statu
s
5.1 Receiving
Request for
Prepayment
to Supplier
Enter
Prepaymen
t to
Supplier
AP
Invoice
(N) Invoices >
Entry > Invoice
Batches
- Enter Batch Name:
- (B) Invoices to enter the Prepayment Header
Information:
- Type: Prepayment
- Supplier Name: Supplier_Name
- Supplier Site: Select Supplier site
- Prepayment Date:
- Prepayment Number:
- Prepayment Currency:
- Prepayment Amount:
- Payment Terms:
- Payment Method:
- Settlement Date: (the date which after you can
apply the prepayment to standard invoice)
- Enter Prepayment Distribution Information:
- Type: Item
- Line Amount:
- Line Account: Accept the Default
Save the Prepayment
- Prepayment Saved
5.2 Validate
Prepaymen
t and create
accounting
AP
Invoice
(N) Invoices >
Entry > Invoice
Batches
- Query on the Required Batch
- (B) Invoices and Query on the Required
Prepayment
- Review the Prepayment
- (B) Actions: Validate the Prepayment
- (B) Actions: Create Accounting
- The prepayment should
pass validation
- The Accounting Entries
created
DR. Supplier Prepay. Acc
1000
CR. Supplier Lib. Acc
1000
11. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
05 - System Test Specifications < Prepayment (Supplier / Employee Advances) > 8 of 27
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual
Results
Statu
s
5.3 Print
Invoice
Register
Standard
Report
AP
Invoice
(N) Other >
Requests > Run
- Choose Single Request, then (B) Ok
- Select Report Name from LOV: (Invoice
Register)
- Enter the mandatory report parameters and
specific your report by using the optionally
parameters
- (B) Press Ok
- (B) Press Submit
- (M) View > Requests > (B) Find to review your
request status and the view the output
- The Invoice register printed
5.4 Payment
Due
Create
Payment to
Supplier
AP
Payment
(N) Invoices >
Entry > Invoice
Batches > (B)
Actions > Pay in
full
- Enter Payment Information:
- Payment Type: Quick
- Payment Bank Account: Select Bank Account
- Payment Document: Select Payment Doc.
- Document Number: Last available document
- Payment Date:
- Supplier Name: Appears by default
- Supplier Site: Appears by default.
Save the Payment
- (B) Actions: Choose Format
- (B) Actions: Choose Create Accounting
- (M) Tools: View Accounting
- The Payment saved
- The GL Accounting Created
and correct
DR. Supplier Lib. Acc 1000
CR. Bank cash clearing Acc
1000
12. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances > 9 of 27
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual Results Status
6.1 Receiving
Request for
Prepaymen
t to
Supplier
Enter
Prepaymen
t to
Supplier
AP Invoice (N) Invoice>
Entry> Invoice
Batch
- Enter Batch Name (All Rent Prepayments will be
entered in one batch in the beginning of each year
using Macro Upload Excel sheet, which will be
designed by Oratech)
- Enter Prepayment Header Information:
- Type: Prepayment
- Supplier Name:
- Supplier Site:
- Prepayment Date:
- Prepayment Amount:
- Description: Prepaid expenses for 12 Months from
“MMM-YY” to “MMM-YY”
- Enter Prepayment Distribution Information:
- Type: Item
- Line Amounts:
- Line Account: Prepaid Expense Account.
Save the Prepayment
- Prepayment
Saved
- Prepayment
Status Never
Validated
6.2 Validate
Prepaymen
t & Create
Accounting
AP Invoice (N) Invoice>
Entry> Invoice
Batch
- Query on the Required Batch
- Query on the Required Prepayment
- Review the Prepayment
- (B) Actions: Validate the Prepayment
- (B) Actions: Create Accounting
- Prepayment
Saved
- Prepayment
Status unpaid
- GL Accounting
Created
6.3 Payment to
Supplier
AP Payment (N) Invoice>
Entry>Invoice
Batch > (B)
Actions > Pay
in full
- Enter Payment Information:
- Payment Type: Quick
- Payment Bank Account:
- Payment Document:
- Payment Date:
- Supplier Name: Appears by default
- Supplier Site: Appears by default.
Save the Payment
- (B) Choose Actions: Format
- (B) Choose Actions: Create Accounting
- Prepayment
Saved
- Prepayment
Status Available
- GL Accounting
Created
13. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances > 10 of 27
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual Results Status
6.4 Recurring
Invoice
Creation
AP
Supervisor
(N) Invoice >
Entry >
Recurring
- Enter Supplier Name / Number:
- Enter Supplier Site:
- Payment Method
- Recurring Calendar:
- No of periods:
- First Period:
- Invoice Number: Alphanumeric (The invoice
number generated will contain this number
concatenated with the period name)
- Distribution Set: Rent Expenses
- Enter the invoice Currency & Payment Term:
- Enter the First Amount:
Save your Work
- Recurring Invoices
Template saved
with no error
6.5 Recurring
Invoice
Periodical
Settlement
AP
Supervisor
(N) Invoice >
Entry >
Recurring
- Inquiry on your Recurring Invoice
- Enter Number of Invoices to be created: (One)
- (B) Press Create Recurring Invoices
- Name your Batch
- (B) Ok
Save your Work
- The Recurring
Invoices created
- No of remaining
Periods in the
Recurring Invoices
Template
decreases by one
6.6 Invoicing AP Invoice (N) Invoice>
Entry> Invoice
Batch
- Inquiry on the Batch Name (the one previously
named during the recurring Invoice Creation)
- Review the Invoice Created
Save the Invoice
- The Invoice
Created Correctly
6.7 Validate
the Invoices
AP
Supervisor
(N) Invoice>
Entry> Invoice
Batch
- Query on the Required Batch
- Query on the Required Invoices
- Review the Invoices
- (B) Actions: Validate the Invoices
- (B) Actions: Create Accounting
- If there is a number of invoices you can select
more than invoice and (B) Press Actions, Choose
Validate & Choose Create Accounting for the
number of invoices at once
- The Invoices
Validated
- The Accounting
created and correct
14. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances > 11 of 27
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual Results Status
6.8 Payment
Due
Match the
available
prepaymen
t to
supplier
invoice
AP Payment (N) Invoice>
Entry> Invoice
Batch
- Query on the Required Batch
- Query on the Required Invoice
- (B) Actions: Choose Apply/Unapply Prepayment
- Mark the Check Box then enter the amount you
want to Match. Then (B) press Apply button
- (B) Actions: Create Accounting
- The Invoice is Fully
Paid
- The Prepayment
Invoice is Partially
Applied
- The Accounting
Created and
correct
15. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
7 - System Test Specifications < Employee Expense Reports > 12 of 27
7 - System Test Specifications < Employee Expense Reports >
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual Results Status
7.1 Receiving
Request for
Prepayment
to Employee
Enter
Prepayment
to Employee
AP
Invoice
(N) Invoice >
Entry >
Invoice Batch
- Enter Batch Name
- Enter Prepayment Header Information:
- Type: Prepayment
- Supplier Name: Select Employee name
- Supplier Site: Office
- Prepayment Date:
- Prepayment Amount:
- Description: Employee Traveling expenses
- Enter Prepayment Distribution Information:
- Line Type: Item
- Line Amounts:
- Line Account: Accept the Default
Save the Prepayment
- Prepayment Saved
- Prepayment Status
Never Validated
7.2 Validate
Employee
Prepayment
AP
Superviso
r
(N) Invoice >
Entry >
Invoice Batch
- Query on the Required Batch
- Query on the Required Prepayment
- Review the Prepayment
- (B) Actions: Validate
- (B) Actions: Create Accounting
- Prepayment Saved
- Prepayment Status
unpaid
- GL Accounting
Created and correct
7.3 Payments to
Employee
AP
Payment
(N) Invoice >
Entry >
Invoice Batch
(B) Actions >
Pay in full
- Query on the Required Batch
- Query on the Required Prepayment
- (B) Actions: Pay in Full
- Enter Payment Information:
- Payment Type: Quick
- Payment Bank Account:
- Payment Document number:
- Payment Date:
- Supplier Name: Appears by default
- Supplier Site: Appears by default.
Save the Payment
- (B) Actions: Format
- (B) Actions: Create Accounting
- Prepayment Saved
- Prepayment Status
Available
- GL Accounting
Created and correct
16. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
7 - System Test Specifications < Employee Expense Reports > 13 of 27
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual Results Status
7.4 Receiving
Employee
Expense
Report
Employee
Expense
Report Entry
AP
Invoice
(N) Invoice >
Entry >
Expense
Reports
- Enter the Employee Name or Number
- Enter the GL Account: Defaulted from the HR
setup for employees, this account combination
used to default the missing segments for your
expense report template “Cost Center”
- Enter the invoice Number, Date & Currency:
- Enter the invoice Description:
- Optionally enter the Prepayment Number to be
applied to this invoice (limited to the exp. Report
amount)
- Select the Expense Template: Travel Exp
- Select Meals: Enter Amount & Select Account
- Transportation: Enter Amount & Select Account
- Hotel: Enter Amount & Select Account
Save your work
- Expense report is
saved
7.5 Employee
Expense
Reports
create
AP
Superviso
r
(N) Others >
Requests>
Run
- Select Request Name: Expense Report Import
- Enter Report Parameters:
- Batch Name:
- Source Payables Expense Reports
- GL Date:
- (B) Ok, (B) Submit
- Expense report
converted to invoice
correctly
7.6 Validate the
Invoice
AP
Superviso
r
(N) Invoice >
Entry >
Invoice
Batches >
(B) Actions
- Query on the Required Batch
- Query on the Required Invoice
- Review the Invoice
- (B) Actions: Validate Invoice
- (B) Create Accounting
- (M) Tools > View Accounting
- The Invoice
Validated
- The Accounting
Entry Created
17. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
7 - System Test Specifications < Employee Expense Reports > 14 of 27
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual Results Status
7.7 Payment
Due
Payments to
Employee
AP
Payment
(N)
Payments >
Entry >
Payments
- Enter Payment Information:
- Payment Type: Quick
- Payment Bank Account:
- Payment Document:
- Payment Date:
- Supplier Name:
- Supplier Site:
- (B) Press Enter / Adjust Invoices
- Select the required Invoices to be paid
- Only the Remaining unpaid Amount Appears for
this Employees invoices
Save the Payment
- (B) Press Actions: Format
- (B) Press Actions: Create Accounting
- The Payment saved
- The Accounting
Entry Created
18. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
8 - System Test Specifications < Debiting Suppliers Liability > 15 of 27
8 - System Test Specifications < Debiting Suppliers Liability >
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual Results Status
8.1 Receiving
credit note
from
supplier
Debiting
Suppliers
Liability
AP Invoice (N) Invoice >
Entry >
Invoice
Batches
- Enter Batch Name
- Enter Credit Memo Header Information:
- Type: Credit Memo
- Supplier Name:
- Supplier Site:
- Credit Memo Date:
- Credit Memo Amount: (Negative Amount)
- (B) Press Match to Invoice, then chooses the required Invoice
you need to match this credit memo to, by matching to
Invoice the Credit Memo distribution lines will be created
automatically
Save the Invoice
- The Credit Memo
Distribution
Created from the
Original Matched
Invoice Lines
- The Credit Memo
Saved
-
8.2 Validate Credit
Memo & Create
Accounting
AP
Supervisor
(N) Invoice >
Entry >
Invoice
Batches
- Query on the Required Batch
- Query on the Required Credit Memo
- Review the Credit Memo
- (B) Actions: Validate the Credit Memo
- (B) Actions: Create Accounting
- (M) Tools > View Accounting
- The Credit Memo
Validated
- The Accounting
Entry Created
8.3 Payment
Due
Payments to
Supplier
AP
Payment
(N) Payments
> Entry >
Payments
- Enter Payment Information:
- Payment Type: Manual
- Payment Bank Account:
- Payment Document:
- Payment Date:
- Supplier Name:
- Supplier Site:
- (B) Press Enter / Adjust Invoices
- Select the required Standard Invoices with the Credit Memo
to be paid (the Net Amount will be paid)
- Save the Payment
- (B) Actions: Format
- (B) Actions: Create Accounting
- (M) Tools > View Accounting
- The Payment
Amount will be the
Net of the Invoice
and the Credit
Memo
- The Payment saved
- The Accounting
Entry Created
19. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
9 - System Test Specifications < Create Invoice Not Matched To PO > 16 of 27
9 - System Test Specifications < Create Invoice Not Matched To PO >
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual
Results
Statu
s
9.1 Receive
Supplier
Invoice
Create
Standard
Invoice
AP
Invoice
(N) Invoices >
Entry > Invoice
Batches
- Create New batch or (M) View > Find …search for
the batch by batch Name
- (B) Invoices to enter standard Matched invoice for
Supplier invoice
- Type: Standard
- Supplier Name: Supplier_Name
- Supplier Site: Select Supplier site
- Invoice Date:
- Invoice Number:
- Invoice Currency:
- Invoice Amount:
- Payment Terms:
- Payment Method:
- (B) Distribution to Enter the invoice lines, the total
of invoice lines must equal to the Invoice Amount
you entered for the invoice header information
Save the Invoice
- Standard Invoice Saved
9.2 Validate
Invoice and
create
accounting
AP
Invoice
(N) Invoices >
Entry > Invoice
Batches
- Query on the Required Batch
- (B) Invoices and Query on the Required Standard
Invoice
- Review the Standard Invoice
- (B) Actions: Validate the Standard Invoice, if there
are any holds you have to release the hold before
the revalidation. If the invoice amount is not equal
to the total of invoice lines, the invoice will be hold
until you both equal
- (B) Holds to release the invoice hold, select from
LOV the reason and save
- (B) Actions: Validate Invoice, the invoice will be
validated successfully
- (B) Actions: Create Accounting
- The Standard Invoice
should pass validation
- The Accounting Entries
created
DR. Expense Acc 500
CR. Supplier Lib. Acc
500
20. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
9 - System Test Specifications < Create Invoice Not Matched To PO > 17 of 27
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual
Results
Statu
s
9.3 Print
Invoice
Register
Standard
Report
AP
Invoice
(N) Other >
Requests > Run
- Choose Single Request, then (B) Ok
- Select Report Name from LOV: (Invoice Register)
- Enter the mandatory report parameters and
specific your report by using the optionally
parameters
- (B) Press Ok
- (B) Press Submit
- (M) View > Requests > (B) Find to review your
request status and the view the output
- The Invoice register
printed and matching the
invoice data
9.4 Payment
Due
Apply
available
Supplier
Prepaymen
t to invoice
AP
Payment
(N) Invoices >
Entry > Invoice
Batches
- Query on the Required Batch
- (B) Invoices and Query on the Required Invoice
- Review the Standard Invoice
- (B) Actions: Choose Apply/Unapply Prepayment
- Select the prepayment you want to use (in case
there is more than one prepayment)
- Choose the Check Box then enter the amount you
want to apply to invoice
- (B) Press Apply
- (B) Actions: Create Accounting
- The Invoice is Fully Paid
- The Prepayment is Fully
Applied
- The Accounting Entry
Created
DR. Supplier Lib. Acc 1000
CR. Supplier Prepay. Acc
1000
21. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
10 - System Test Specifications < Supplier / Employee Refund > 18 of 27
10 - System Test Specifications < Supplier / Employee Refund >
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual Results Status
10.1 Receiving
Credit Note
& Payment
from
supplier
Or Employee
pay back
Entering
Supplier
Credit Memo
AP Invoice (N) Invoice >
Entry > Invoice
Batches
- Enter Batch Name
- Enter Credit Memo Header
Information:
- Type: Credit Memo
- Supplier Name:
- Supplier Site:
- Credit Memo Date:
- Credit Memo Amount: (Negative
Amount)
- Enter Credit Memo Distribution
Lines Information:
- Line Type: Item
- Line Amount:
- Line Accounts:
Save the Invoice
- The Credit Memo
Saved
10.2 Validate
Credit Memo
& Create
Accounting
AP Supervisor (N) Invoice >
Entry > Invoice
Batches
- Query on the Required Batch
- Query on the Required Credit Memo
- Review the Credit Memo
- (B) Actions: Validate the Credit
Memo
- (B) Actions: Create Accounting
- (M) Tools > View Accounting
- The Credit Memo
Validated
- The Accounting
Entry Created
10.3 Payment
Due
Create
Negative
Payment
(Refund)
AP Payment (N) Invoice >
Entry > Invoice
Batches >
(B) Action > Pay
in Full
- Query on the Required Batch
- Query on the Required Credit Memo
- (B) Press Action: Choose Pay in Full
- Enter Payment Information:
- Payment Type: Refund
- Payment Bank Account:
- Payment Document Number:
- Payment Date:
- Save the refund
- (B) Actions: Create Accounting
- (M) Tools > View Accounting
- The Payment
Amount is
Defaulted
- The Supplier is
Defaulted
- The Payment Saved
- The Accounting
Entry Created
22. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
11 - System Test Specifications < Entering Payments > 19 of 27
11 - System Test Specifications < Entering Payments >
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual Results Status
11.2 Enter a
QuickChec
k
AP
Payment
Payments
> Entry >
Payments
- Enter a QuickCheck (a single computer-
generated check) by selecting "Quick" in the
Type field of Manual Payment window
- Select Payment Type Quick
- Select the bank account
- Select Payment Document
- Enter the Payment document Date
- Enter the Supplier Name or Number
- Enter the Supplier Site
- (B) Enter an validated invoice that is not on
hold by clicking Enter/Adjust Invoice button
- (B) Click Action button to navigate to the
Payment Actions window.
- (B) Action > Choose Format the check
- (B) Actions > Create Accounting
- The invoice should quick pick in the
Manual Payment window. If it
does not, compare the payment
method of the bank account used in
the Manual Payment window with
that of the payment method in the
Invoice Entry form (This defaults
from the vendor)
- Format options should be available
in the Action window
- The Accounting Entry Created
23. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
12 - System Test Specifications < Cancel Unpaid Invoices > 20 of 27
12 - System Test Specifications < Cancel Unpaid Invoices >
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual
Results
Statu
s
12.1 Invoice
Cancellation
Invoice
Cancellation
AP
Superviso
r
(N) Invoices >
Entry > Invoice
Batches
- Query on the Required Batch
- (B) Invoices and Query on the Required Standard
Invoice
- Review the Standard Invoice
- (B) Actions: Cancel Invoice
- (B) Actions: Create Accounting
- The Standard Invoice
reversed / cancelled
- The Accounting Entries
cancelled
- The Invoice Status
Invoice Cancelled
DR. Supplier Lib. Acc. 500
CR. Expense Acc 500
12.2 Print Invoice
Register
Standard
Report
AP
Superviso
r
(N) Other >
Requests > Run
- Choose Single Request, then (B) Ok
- Select Report Name from LOV: (Invoice Register)
- Enter the mandatory report parameters and
specific your report by using the optionally
parameters
- (B) Press Ok
- (B) Press Submit
- (M) View > Requests > (B) Find to review your
request status and the view the output
- The Invoice register
printed
12.3 End of
Period
(Month)
Payables
Transfer to
General
Ledger
AP
Superviso
r
(N) Other >
Request > Run
- Choose Single Request
- Select Request Name: (Payable Accounting
Process)
- Enter the Request Parameters:
- Enter the Period From & To Period
- Select Document Class: (All)
- Submit Transfer to GL: Yes
- Submit Journal Import: Yes
- Validate Accounts: Yes
- Summarize Report: Yes
- (B) Ok to return to main form
- (B) Submit to run the request
- (N) View > Requests (review the request status)
- GL Accounting Entries
created for all invoices
- All AP transactions for
the period range specified
posted successfully to
the General ledger
24. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
13 - System Test Specifications < Invoice Distribution Correction > 21 of 27
13 - System Test Specifications < Invoice Distribution Correction >
Scenario
Step Event
Test
Step Role
Action
or Path Test Step Details Expected Results Actual Results Status
13.1 Transmit
AP journal
entries to
GL
AP
Supervisor
(N) Other >
Request > Run
- Select Request (Payables Transfer to General Ledger)
- Enter the request parameters
- (B) Ok > (B) Submit
- An unposted journal
batch will be created
for AP transactions
13.2 Update to
the Invoice
Distributio
n Lines
AP Invoice (N) Invoices >
Entry >
Invoices > (B)
Distributions
- Select an invoice validated and transferred to GL
- Adjust the invoice distribution to go to a different
expense account than was originally entered in the
PO distribution for the shipment
- Reverse the existing distribution line
- Create a new distribution line
- Update the invoice amount header information
- Save the invoice
- (B) Actions > Choose Validate
- (B) Actions > Create Accounting
- The user should not
be able to change the
distribution in the
normal invoice entry
screen, because the
original distributions
were already posted
to the GL
13.3 View
invoice
status
AP Invoice (N) Invoice >
Inquiry
- Query the updated invoice - Invoice changes
should have been
applied properly
13.4 Run Invoice
Register
Report
AP Invoice (N) Other >
Request > Run
- Select Request (Invoice Register Report)
- Enter Request Parameters
- (B) Ok > (B) Submit
- Corrections to the
invoice should be
reflected in the
Invoice Register
Report
25. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
14 - System Test Specifications < Void Payment > 22 of 27
14 - System Test Specifications < Void Payment >
Scenario
Step Event
Test
Step Role
Action
or Path Test Step Details Expected Results Actual Results Status
14.1 Void
Payment
AP Payment (N) Payments >
Entry >
Payments
Summary
(B) Actions
- Select a payment created in the above
steps
- Void this check
- Run Void Payment Register to confirm
void
- Transmit AP journal entries to GL
- Confirm adjusting void entries in GL
- Try to record a manual payment for this
invoice
- Cancel the invoice
- The void Payment should
show up on the Void
Payment Register report
- Adjusting void entries
should show in GL
- The invoice should be
available for the re-issuance
of payment again
26. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
15 - System Test Specifications < Payables Month-End Processing > 23 of 27
15 - System Test Specifications < Payables Month-End Processing >
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual Results Status
15.1 End of
Period
(Month)
Get a list of
invoices on
hold
AP
Supervisor
(N) Other >
Request >
Run
- Select Request (Invoice On Hold Report),
- Enter the request parameters
- (B) Ok > (B) Submit
- Get a list of invoices
that will not post to the
current GL period due
to posting holds; re-run
if necessary to clear
holds
15.2 Reviews
invoice
distribution
s before
posting
AP
Supervisor
(N) Other >
Request >
Run
- Select Request (Payables Accounting Entries Report)
- Enter the request parameters
- GL Transfer Status (All Accounting Entries not
transferred to GL)
- (B) Ok > (B) Submit
- Reviews invoice
distributions before
posting. Flag any
accounts needing
correction.
15.3 Payables
Transfer to
General
Ledger
AP
Supervisor
(N) Other >
Request >
Run
- Choose Single Request
- Select Request Name: (Payable Accounting
Process / Payables Transfer to General Ledger)
- Enter the Request Parameters:
- Enter the Period From & To Period
- Select Document Class: (All)
- Submit Transfer to GL: Yes
- Submit Journal Import: Yes
- Validate Accounts: Yes
- Summarize Report: Yes
- (B) Ok to return to main form
- (B) Submit to run the request
- (N) View > Requests (review the request status)
- GL Accounting Entries
created for all invoices
and payments
- All AP transactions for
the period range
specified posted
successfully to the
General ledger
27. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
15 - System Test Specifications < Payables Month-End Processing > 24 of 27
Scenari
o
Step Event
Test
Step Role
Action
or Path
Test Step Details
Expected Results Actual Results Status
15.4 Generate
Mass
Addition
Create
AP
Supervisor
(N) Other >
Request >
Run
- Choose Single Request
- Select Request Name: (Payables Transfer to
General Ledger)
- Enter the Request Parameters:
- (B) Submit Request
- Select Another Request Name: (Mass Additions
Create) to transfer AP Assets lines from Oracle
Payables to Oracle Assets
- Enter the Request Parameters:
- GL Date:
- Select Asset Book Name:
- (B) Submit Request
- Select Another Request Name: (Mass Additions
Create Report) to review the result of Mass
addition you previously submitted
- Enter the Request Parameters:
- Select Asset Book Name:
- (B) Submit Request
- (N) View > Requests (review the request status)
- Assets Lines transferred
to Oracle Assets
Correctly
15.5 View Mass
Additions
Lines
FA
Supervisor
(N) FA>
Mass
Addition >
Prepare
Mass
Addition
- Select the book you want to query lines in
- Select NEW in the queue field
- If you want to check some specific lines, enter other
criteria to limit your search
- Invoice Number:
- Line Number:
- Supplier Name:
- Supplier Number:
- Source Batch:
- Creation Date:
- Invoice Date:
- (B) Press Find to your asset lines
- Lines transferred from
AP with Status of
NEW
15.6 Submit
Month-End
Reports
AP
Supervisor
Other >
Requests >
Run
- Select Request (All Month End Reports)
- Enter the request parameters
- (B) Ok > (B) Submit
- Important reports include:
1- Posted Invoice Register
2- Posted Payments Register
3- Accounts Payable Trial Balance
- The Reports Printed and
available for Reviewing
in report set for errors
28. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
16 - System Test Specifications < Payables Close Period > 25 of 27
16 - System Test Specifications < Payables Close Period >
Scenario
Step Event
Test
Step Role
Action
or Path Test Step Details Expected Results Actual Results Status
16.1 End of Period
(Month)
Close
Current
Period
AP
Manager
(N) Setup >
Calendar >
Accounting > AP
Accounting Periods
- Select period to Closed - The period status
change to Closed
16.2 AP
Manager
Other > Requests >
Run
(N) Setup >
Calendar >
Accounting > AP
Accounting Periods
- Run The Unaccounted Transactions Sweep
Program, use this program to redate
accounting date of the open transactions to the
first day of the next open period, that in case
your business allow to change the transaction
date (the opened transactions couldn’t be
transfer to GL because there is unrealizable
hold)
- The Invoice Sweep
Report should show
the newly-entered
invoice
16.3 AP
Manager
(N) Setup >
Calendar >
Accounting > AP
Accounting Periods
- Close the current period
- Open the next period
- The previous period
has a status of
Closed
- The New opened
period has a status
of "Open"
- Payables
Transactions entry
and posting should
be allowed to the
open accounting
period
29. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
Defect Log 26 of 27
Defect Log
Defect ID
Number
Test Step
Reference
Module Name Defect Description Resolution Re-Test By Re-Test Date Pass/Fail Status (open,
closed, in
process)
30. TE.040 System Test Script
Payables Implementation
File Ref: Te040aptestscript-201011080814
Doc Ref:
October 11, 2020
Open And Closed Issues For This Deliverable 27 of 27
Open And Closed Issues For This Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date